Office relocation can have multiple reasons. Major reasons for office shift can be business expansion, downfall in business, or ending lease period. Reasons can be many but shifting a complete office is not a child’s play. There are various aspects that one needs to take care of.
There are various electrical appliances such as laptops and computers, hard drives which need extra care and proper handling while moving. To help you out and make your move quite easy for you here are some of the tips that you must follow:
Advance Planning
Panning in advance is a must. You should start planning your move at least 3-4 months ahead of moving. By doing so, you get enough time to get into the essentials of the move.
The moment you know about the new office, plan according to it. Start deciding how and where to place furniture and other types of equipment in the new office.
Inform Employees
Employees are the most important assets of any company. They are the actual working hands. It’s the major responsibility of the company to inform them about the office relocation. This will give them the time to plan their move as well.
From schools of their children to the residence, there are various things that require proper time and management. So the moment company decides to relocate the office it should immediately inform the people working there.
Hire professional movers and packers
This is the most sensitive step that you need to take wisely before office relocation. Instead of going for a local moving company, you should hire professional packers and move Delhi to Kerala.
But you can’t hire randomly or by the brand name. Do proper research before selecting anyone for your move. Prepare a set of questions that you may want to ask them.
There is multiple office equipment that requires delicacy in handling. One wrong decision can make a path for your major loss. Also, you should go for the one who provides insurance so that the loss will not fall on you.
Inform IT Team
Another important step that you can’t skip is that, give your IT team sufficient time to prepare. Inform your IT team at least three-four months before office relocation.
There are various aspects that they need to care of such as the internet plans and many more. Also, allow them to inspect the new office so that they can figure out whether there is a need for any equipment upgrading.
Remove unnecessary items
There is various unused stuff in the office. Before shifting the office you should give one or two days in figuring out what’s important. Eliminate unused furniture, old files, or outdated systems.
As they will only add to the moving cost nothing else. There are multiple sites these days where you sell old items. So get rid of these unused items before shifting.
Order new equipment ahead of moving
The moment you inspect the new place, order the new equipment and furniture in advance. Apart from it, you are required to co-ordinate with the suppliers and tell them the time you are shifting. By this, they can deliver them before you reach. By doing this you can settle quickly.
Also, Read This:- Best Tips For Packing House Plant For A Move
Schedule your move properly
You can’t just randomly select the date to move in. Before fixing any date for the shift, you need to check all the crucial client meeting dates and deadlines for projects. Can you think of being stuck in a situation where your clients are waiting in the room and you are unboxing the laptops?
This will ruin your complete reputation in front of your clients. So, for proper settlement give at least 3 days to your staff for their settlement.
Use labels over boxes
In order to avoid any sort of confusion during the move, you should add a label to the boxes while packing. By labeling them you will the exact idea of what is kept in which box. At the time of unboxing too, it will make your work easier.
Divide the work
Instead of doing everything by just one, it’s good to assign duties among the staff. By doing this responsibility will be shared by all the staff. The burden will not fall on one head and the move will become hassle-free.
Conclusion
If office relocation is inescapable, the company needs to anticipate the challenges or obstacles that may come up during the move. It should prepare for it. The whole process is really exhausting.
There are various aspects that one needs to take care of. There are multiple matters connected with it which makes it time taking, difficult, and a challenge. But if you will follow these easy tips, then this unmanageable task will become smooth as butter.
There is no rocket science in it, just a proper way to do it. Good luck!
