If you want to amp up your in-person event choosing an in-person event platform can be a sensible idea. These in-person event platforms come with smart solutions that can help you upgrade your traditional in-person events.
As in-person events are back in trend a lot of event planners and organizers are shifting to in-person events but with the twist of technology. Nowadays in-person events are just about gathering an audience, it is more about offering a unique and seamless experience to your audience.
Including smart solutions in your in-person event can create that audience so here is a list of some smart solutions that you might want to consider while hosting your next in-person event.
Top Smart Solutions For In-Person Events
Here are some smart solutions that can create a seamless in-person event.
1. Smart Registrations
The first step that you can take to make your in-person event smart is offering online event registrations. Online registration and ticketing for the event can make the process of registration and ticketing less time-consuming and more convenient for the attendees.
There are a few different ways in which organizers can offer smart registrations: they can use a microsite, create a dedicated landing page for registration and they can also offer registration through email.
Organizers can also offer on-site registration for the event through the mobile app. This will increase the footfall of the event.
2. QR Code Check-Ins
With smart solutions you will be able to smart QR-based check-ins to your attendees, this will be less time-consuming. The organizer will not require a dedicated team that will be managing the entries in the event personally.
With QR-based check attendees don’t have to show tickets at the counter, they don’t have to stand in the long queue and it will save time for both the event organizer and attendees.
3. Live Streaming
Another way you can make your in-person event smart is by using live streaming services. People who are present in the city or are available on a particular day and time can only become part of an in-person event. But if you want to promote your in-person event on the large scale you can use live streaming. With live streaming, it becomes easy for more people to be part of the event.
Live streaming of in-person events on social media platforms can help in promoting the event and it can also build a strong social media presence.
4. Whatsapp Automation
The whatsapp automation is the new addition to a smart solution. Whatsapp is the platform that most people are using these days and with WhatsApp, automated marketing and promotions of the event can also become easier. There are various ways in which event planners and organizers can use WhatsApp automation in their events.
With WhatsApp, automation organizers can send automated texts, and updates regarding the event, offer customer support, and they can also send post-event surveys for the in-person event.
5. Live Commerce
Live commerce is another smart solution that can be part of the in-person event. If you are hosting an in-person event that includes products or services you can use the live commerce feature for the event, not just that with live commerce event organizers can also sell event merchandise. Live commerce is the easy option for certain in-person event platform providers for selling event merchandise and other products and services during the live event.
6. Social Media Integration
Social media has become a huge part of the event industry. There are different ways in which organizers can use social media for their events. From live streaming on social media platforms to using them for posting updates, it can do everything for event organizers.
Integrating your social media platforms with your in-person event platform will help you manage your social media through your event platform. When you are choosing an in-person event platform go for the one that allows social media integration because it is a powerful smart event solution and it is impactful for in-person events.
7. Email Automation
Automation makes the process of event management easier and less time-consuming. Emails are used by most event planners to stay connected with their audience and they use emails to send updates, ask for feedback, and to offer event tickets and registrations doing all this manually is a hectic process and involves the risk of human error but but using a smart solution like email automation will make the process easier and more manageable. So if you are hosting an in-person event consider using smart solutions like email automation.
In-Person Event ideas
Here are some of the popular in-Person event examples
Product launch – Product launches are among the popular on-ground events that are hosted by brands and companies. Product launches attract a lot of attendees and by using smart solutions you can offer a unique experience to them.
Trade shows – Another example of an on-site event is trade shows. These are the shows that are hosted to showcase the products and services of different brands that are newly launched under one roof.
Fashion Show – The next example of an on-site event is fashion shows. These are usually hosted by clothing brands and fashion designers and they attract a huge crowd. The organizer can use smart solutions like live commerce to sell products that they are showcasing in the show.
Conference – Conferences are among the famous in-person events. A conference is a gathering of people who are meeting together to discuss a certain topic or idea. There are different types of conferences, corporate, press conferences, business conferences, etc.
Top smart event management platforms
As an event manager, you are aware of the difficulty in raising your registration response rate in order to collect correct and current attendee data as well as other crucial event registration data. Even the most carefully thought out event could be a waste of time if you can’t sell enough tickets and register enough guests. By building automated forms that are customized to your business needs, smart event solutions aid in raising the response rate. Additionally, it does away with the laborious, antiquated processes for distributing registration forms, gathering data, and creating datasheets.
Using event registration software, it is simple to customize a digital form. In addition to the fundamental information, like name, address, and phone number, you can offer supplemental data that participants can voluntarily add for statistical and analytic purposes.
Eventbrite
Users of Eventbrite can plan events, sell tickets online, and create and organize events. To register attendees and hasten ticket sales, you can use the event registration platform to develop an event registration form with basic details like the event title, kind, category, and organizer name. With its analytics and reporting capabilities, Eventbrite provides you with current, useful details about your events. Real-time check-in and ticket sales monitoring is made possible with the organizer tool. Users can utilize it to advertise their events on websites like Facebook, Instagram, and Spotify.
Eventbrite is a fully functional event management platform with integrated marketing and communication capabilities to promote events and increase brand exposure. For organizers who have professional or premium packages, Eventbrite provides phone, chat, or email help. The tool is web-based and also comes with an iOS and Android mobile app.
Key features
- Event Registration
- Attendee tracking
- Badge management
- Barcode/Ticket scanning
- Conferences/Conventions
- Contact management
Dreamcast
Users of Dreamcast can develop customizable forms, track and manage attendance, collect registrations online, and keep track of various in-person event registrations. It enables you to collect particular data and customize your event registration by asking pertinent questions (such as company name, address, and service preferences). You also have the option of collecting payments and personalizing your confirmation emails thanks to the software solution.
Users can control guests and track real-time data using its reporting functionality to create an interactive experience. Additionally, EventCreate provides a centralized dashboard where you can track key performance indicators (KPIs) such as revenue, ticket sales, conversion rates, attendance, and others for various events. For organizers that have professional or premium packages, Dreamcast provides phone, chat, or email help.
Key Features
- WhatsApp automation
- Event Ticketing
- Whatsapp Driven Communication & CRM
- Marketing Automation
- Badge Builder
- Business Card Exchange
- Self-Managed Registration Forms
- Whatsapp Driven Digital Badge & Ticketing
- RSVP Management
- QR Code Check-ins
Eventee
With the help of Eventee, an online ticketing platform, you may organize hybrid, online, and in-person events by collecting registrations online. It works seamlessly with other ticketing software. You might, for instance, sync and integrate customer information from your ticketing software, like Eventbrite, into Eventee’s database for tracking and reporting in the future. Pre-filling participant information, automatic email invitations, and QR code event tickets are further ticketing options. Along with providing engagement and attendee management capabilities, Eventee also provides networking, partner showcases, live streaming, workshop bookings, newsfeed, moderated live questions and polls, and analytics. Eventee provides email, call, and live chat services.
Key Features
- Attendee management
- Event Registration
- Networking
- Agenda management
- Social promotion
- Event maps
FlOOR
A cloud-based online event solution called FLOOR enables users to design their own events using pre-built templates, manage agendas, and send out invitations for online registrations. The software features a clever capability for creating registration forms that may be utilised to increase conversion. It enables customers to increase the online visibility of their event by digitally marketing smart registrations. FLOOR assists in managing registrations and limiting access to free users using its event ticketing system. In order to create extremely participatory events, it incorporates crucial engagement elements like audience surveys, social forums, networking, and content sharing.
You can showcase sponsors, design your own ad network, play sponsor videos before sessions, put up welcome banners, and use the comprehensive branding tools that come with FLOOR.
Key Features
- Attendee management
- Event Registration
- Networking
- Agenda management
- Social promotion
- Event maps
RSVPify
Complete online event management and registration platform are RSVPify. It includes a platform that may be customized for online registrations for your event. Utilize the dashboard to monitor guest registrations, see upcoming activities, and quick follow-up procedures. You may send personalized email invitations to visitors using RSVPify, integrate registration forms or promotional videos on third-party websites, and create seating charts based on the responses you get.
In addition to letting you create an open registration link that everyone can use or an exclusive guest list, RSVPify’s online event booking system also lets you collect the particular data you need from participants and handle payments.
Key features
- Attendee management
- Event Calendar
- Barcode/Ticket scanning
- Online registration
- Customer data management
- Ticketing
Ticket Tailor
Businesses may streamline their waitlisting and ticketing procedures with the aid of Ticket Tailor, event management, and registration software. This program allows you to categorize tickets into several groups and add text or images to order confirmation emails to make them more unique. Event planners can use Ticket Tailor to advertise their event by posting details on social media sites like Facebook and Twitter, incorporating box office widgets into business websites, and designing seating charts for particular areas.
Using a central dashboard, users may create ticket orders for additional guests and monitor ticket sales using revenue metrics.
Key features
- Attendee management
- Attendee segmentation
- Attendee tracking
- Discount management
- Barcode/Ticket scanning
- Customizable forms
Eventzilla
Eventzilla is a virtual, hybrid, and live event registration and marketing platform. By designing expert registration forms with pre-set questions (such as an attendee’s name and email) and custom questions, it enables you to collect rich event attendance data (such as food preferences).
With the help of Eventzilla’s conditional logic tool, you can create engaging online registration forms and speed up ticket sales. Every event management function you require to create a unique event website, post-event schedules, accept money, manage participants, and check in is included in this program.
Key Features
- Event Registration
- Badge management
- Conferences/Conventions
- Contact management
- Attendee management
- Calendar management
The Bottom Line
In-person events attract a target audience for the organizers. There is a lot more to an on-ground event than just a gathering of people. Because in-person events have a long-lasting impact on the attendees and also help in building the image of the brand it is vital to create a seamless experience for the attendees. From registration, for the event to collecting feedback, everything can be backed by smart technology. Choose a smart solution and make your on-ground event modern and scalable.
