Looking for ways to convert your Gmail account emails into PDF files? Then don’t worry anymore. In this article, we’ll explain the two best ways to convert Gmail emails to PDF with attachments.
We’ll not only explain how to perform the solution in detail but also explain some of the limitations you should remember before picking out the solution. Otherwise, you will waste your time performing the method that doesn’t provide the result you desire. So, read both the techniques first and then pick the best method for yourself.
Why Convert Gmail Emails to PDF With Attachments?
- It becomes easier to find and print desired emails with header
- Enable to access emails data without internet connection
- Offers password security to protect from unauthorized access.
- Quite difficult to change the content of pdf file
- Doesn’t alter formatting as platform changes
- Secure way to share important emails with others.
- PDF files can also store attachments of an email inside themselves.
The above are some of the most common reasons due to which users prefer to convert Gmail emails to PDF files with attachments.
Manually Convert Email from Gmail to PDF
Gmail offers an inbuilt feature that allows saving any Gmail email as a PDF. However, you can only convert a single email at a time.
Following are the steps to export Gmail messages as PDF:
- First, open your Gmail account in any browser.
- Then open the email that you want to convert into a PDF file.
- Click on the Printer icon (at the right corner of email window) or direct use Ctrl+P.
- In Print Wizard, select destination: “Save as PDF”
- Click on the Save button.
- Select the location for downloading the saved PDF file >> Save.
That’s it! Using these 6 steps anyone can convert Gmail email to a PDF file. And, perform these steps for each email that they want to convert in PDF format.
But wait! As promised we will also explain what is the limitation of this method.
Limitation of Manually Exporting Gmail Emails as PDF
- The biggest shortcoming of this method is that it only allows converting a single email to PDF format.
- The exported pdf file contains the attachment, but that attachment can only be downloaded by the creator itself. If you share the PDF file with other’s then they cannot access the attachments without your Gmail account credentials.
Now, if you are unsatisfied with this manual solution due to its limitations, then don’t worry we have a different solution for you. It may not be completely free but the result is satisfactory.
Method to Save Multiple Gmail Emails With Attachments
If you want to export multiple emails as PDFs with attachments inside then it’s best to use Gmail to PDF Converter software. This automated tool is a specially designed utility to perform the conversion for multiple emails simultaneously.
Using this tool, the converted PDF file saves the attachment within itself and doesn’t require you to log in to access the attachment.
Steps to convert Gmail email as PDF are:
- Download and launch the automated tool
- Enter Gmail account credentials for login into the tool.
- Select the email format for conversion as “PDF”
- Choose the category of items to convert from Gmail.
- Browse the location to store the converted emails.
- Finally, hit the Start button to begin the conversion.
That’s it! Only these 6 steps are sufficient enough to export multiple emails from Gmail as PDF files with attachments.
Features offered by the tool
If you are interested to know more features offered by the tool, continue reading this section. Otherwise, you can skip as we are done with the solution.
- Save single or multiple emails simultaneously
- Also allows converting emails in other popular formats too
- Folder filter available to convert Gmail emails of a particular folder.
- Date range filter to convert emails of particular date range only.
- Category option to choose the type of data for conversion
- Generate Reports after successfully converting Gmail emails to PDF.
Final Thoughts
Choosing the right method for conversion is quite important to save both time and money. This is why we have created these blogs. Here, we have explained two methods to convert Gmail emails to PDF format. Both the methods are quite useful and beneficial in their own ways. You can compare them and pick the method that suits your requirement.
