The rise in technological advancements and increasing demand for well-educated and technologically skilled individuals in the market is creating a need for students to make themselves technically equipped in various domains.
The institutes need to give the required infrastructure and equipment in their everyday activities in the form of software, lab materials, and others to the students to be future-ready. Student management system is one of the robust solutions that help students to manage teaching-learning. Here is how student management software plays a key role in student growth.
Student Collaboration
The Student Management System has a provision for student collaboration where the students can connect using online software even if they are located remotely. They can collaborate and work with peers on various projects, assignments, lectures, chapters, events, and all the other activities that are conducted in groups in the institute.
Student collaboration has various benefits. Some of them are given below-
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Confidence:
The students connect, express their ideas and feel confident about their opinions and stand on various matters.
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Communication:
Collaboration enables the students to improve their communication skills and understand the various accents and languages of other students.
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Networking:
It enables the students to network with other students, and build relationships, and friendships nationally as well as internationally using online means.
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Gives Exposure:
Collaboration enables the students to work with people from different regions with different skills and methods of working which gives them exposure.
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Public Speaking:
The students learn a very important skill of public speaking which helps them to present their projects, and talk well at conferences and other places.
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Cognitive Abilities:
The collaborative learning method increases the cognitive abilities and emotional intelligence of the students as they communicate well with each other and try to understand others’ perspectives and viewpoints.
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Leadership:
It helps the students to divide work as per their expertise and take ownership of their tasks and activities in the project.
The student management software helps the students to connect using an online chat option where the students can communicate in groups or individually with each other, and share student materials, notes, videos, and important information. The system works with high efficiency and enables the students to share and grow with each other.
Email/SMS Notifications
The student management software helps the institute to send broadcast messages to the students without having to send them individually. The system sends email/SMS notifications to the students in case of any emergency updates or notices. Further, other updates such as exam syllabus, fee payment confirmation, and others can also be delivered using email and SMS notifications.
The software also helps to improve student’s attendance by-
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Involving Parents:
The involvement of parents makes them aware of all student activities such as attendance, exam performance, teacher feedback, and others. Hence, the students cannot be absent from the institute without their parent’s information.
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Sending Real-time Notifications:
The software sends real-time notifications in the form of SMS and emails to the student and parents when the child is absent from class.
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Eliminating Proxies:
As the online software collects students’ attendance every day, there is no scope for the students to try proxies or any other malpractices to mark students’ attendance.
- Easy Report Generation:
The online software enables the teachers to generate daily, monthly and weekly reports of student attendance and inform the parents and authorities of chronic absenteeism
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Biometric Attendance Management:
The biometric attendance management software collects student attendance using a biometric device. It uses students’ retinas and fingerprints for identification on the system.
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Planning Leaves:
The software allows the students to plan their leaves, vacations, and off days according to the minimum attendance criteria as required in the institute.
Online Lectures:
The student management software enables the students to attend lectures online, remotely from any place according to their convenience. This helps the institutes to implement e-learning courses and distance learning facilities which increases literacy across the country. It also gives opportunities to the students who are willing to learn from a particular school who cannot due to physical and financial limitations.
The use of an online tool makes the students ready for future by-
- Giving hands-on experience in various technologies
- Internships and project experiences
- Learning through various mediums online
- Getting access to online libraries from remote locations
- Learning with the help of new educational approaches
- Exploring the concepts apart from the textbook knowledge
Further, these lectures are also recorded by the teachers. Hence, the student who is absent or is not able to attend classes can go through them again without missing anything. The students can opt for part-time courses or any field of their interest using the online medium of education to improve their skills and gain knowledge in various industries.
Increases Productivity
The online student management system increases the productivity of the students and teachers by automating all the monotonous and tedious tasks which require a lot of their time. All the activities and operations are digitized with the help of ERP solutions which increases the productivity and efficiency of the faculty members and students.
For example, the online software evaluates student performance automatically after the online exam. This eliminates the need for teachers to spend a lot of time going through every answer of every student and score them accordingly. It allows the teachers to spend more time helping and guiding students in case of their problems and difficulties.
The software can be integrated with various other devices to ensure smooth workflow and minimal requirement of human intervention in the software, for example, attendance management software, exam management system, finance system, admission management, and others. It ensures that the activities are running without any interruption. The authorized individuals only get notified when there are any issues or problems faced in the operations of the software.
Improved Communications
The online School Management System helps the institutes to improve communications among several individuals in the institute. It improves communication among different departments and increases the transparency of data and operations.
Further, the teachers and students can communicate easily with each other. The students can ask about doubts, and difficulties and teachers can give personalized guidance to the students. The teachers upload all study materials and assignments into the software and students can download them, complete the assignment and upload the completed document again.
Further, the parents can easily connect with the teachers and vice versa, to talk about the students or to inform them about something important.
Data Security
The rise in usage of the internet and technologies is increasing the risk of cyber attacks on all industries, websites, and portals. The institutes collect huge amounts of data every day from various sources such as admissions, exams, attendance, teaching-learning, and others. Hence, it is important to ensure the safe storage of this data.
The school management system is based on a cloud platform offering high security and safe backup provision for the institute. It gives role-based access to all individuals based on their responsibilities in the institute. The software also uses data encryption technology to ensure the safety of passwords, bank account details, and confidential information of the institute.
Conclusion-
The student management system is a smart solution implemented by the institute to make themselves future-ready with the rising digitization and technological advancements. The system offers robust solutions to enhance teaching-learning for students. It is highly secure and easy to use for faculty, students, and their parents.
