5 Tips To Ensure New Hires Is Fit For Remote Team

Many businesses are migrating back to workplaces, but many others have opted for remote working permanently. For those choosing the latter, all business and HR processes need to be performed with the same efficiency as before. Traditional methods of human resource management might not be an effective solution for this new situation especially for recruiting and onboarding new hires.

Remote working can become the biggest barrier for obstructing clear communication between employees. It can make new employees feel neglected or uninformed. Managing existing and recruiting new employees will require a new approach. Here are some ways to ensure your new hires are efficiently recruited and onboarded in remote teams.

1. Leverage technology to automate the process

Working remotely involves upgrading business processes from paper-based documents to digital. Human resource management systems, more commonly known as HRMS, allow companies to simplify the HR function and enable employees to access all required information from one place. They do not need to create and remember different user accounts for managing various HR-related tasks.

New employees can be onboarded efficiently using HRMS. HRMS allows new employees to enter their data and get acquainted with the HR processes easily.

2. Make information easily available

New hires can often find themselves at a loss when it comes to finding the right information required to perform a task or know where to get help. By implementing an HRMS, companies can help every employee find the required resources. For example, a new employee who is encountering a technical issue, can look up the right person to contact, using the employee directory in HRMS.

HRMS can also help educate employees about the rules that govern their work and workplaces through policies. It is also a place for imparting training and allowing employees to develop new skills useful for their job. This provides employees with an opportunity to grow.

3. Establish better communication between teams

Maintaining communication is often the biggest challenge when your employees are working remotely. Lack of communication during the initial days can be a daunting phase for new hires. They might feel neglected or lose a sense of purpose in such cases.

Organisational and HR managers need to maintain proper formal and informal communication so that no employee, especially new ones, feel left out. Remote working has its set of challenges and the human touch in the form of continuous communication can help new employees adjust to the culture of your organisation easily.

4. Promote frequent check-ins

Orientation, training, and communication are all parts of the big acclimatisation process. New employees need time to understand the organisation, work, and your culture. Frequent check-ins, including performance evaluations, can help ensure they are working as expected. Allow feedback from new employees as part of the 360-feedback system using surveys or informal meetings.

5. Offer on-going support

Performance reviews and feedback can help managers gather details about their new employees, how they are coping, and understand where they may need additional support to perform their job. On-going employee support is the best way to help new and existing employees overcome hurdles and perform better. This is helpful for both the employees and the organisation as a whole.

What is the difference between employee orientation and onboarding?

Orientation is a one-time event that targets welcoming and providing new hires with a bird’s eye view of your organisation including vision, mission, history, and culture. Some companies also provide new employees with forms to fill, workplace policies and codes of conduct to read, information learn about the company’s benefits, etc. Orientation can be viewed as a part of onboarding.

Employee onboarding is a continuous series of events that can spread over a long duration of time ranging from days to over a year based on the preferences of the organisation. It can also be tailored for a specific job role and includes performance reviews and feedback.

How long should remote onboarding last?

Companies might change the duration of employee onboarding process as per their business strategies. The average duration is approximately 3 months. Many organisations also extend their onboarding for more than a year and include activities to enhance learning and development and evaluate the performance of employees while providing continuous support.

Compliance training is a tool that helps businesses ensure their employees know the regulatory requirements within the workplace. It is the process of educating your employees on the laws, regulations, and company policies that they must comply with during their day-to-day job responsibilities.

Why do you need a good compliance training program for new hires?

Existing employees are generally aware of the regulations that apply to your workplace through efficient and rigorous compliance training activities. New employees need to understand your business goals, processes, job responsibilities, and policies. This should be introduced during their induction.

How to create and deliver successful compliance training for your new hires:

Strategic training plan

Crafting a strategic plan is the steppingstone to creating effective compliance training. Training is only meaningful when it has been designed using clearly defined objectives and goals. Successful compliance with industry regulations involves commitment from every level of the organisation and this makes the need for a clear objective in place integral.

These objectives can be better defined by asking questions such as – how will the training prepare new hires to fulfil their roles and do their jobs effectively? What compliance training is required as per the current regulations? Gather similar information from all levels of your organisation and create a strategic training plan that suits the requirements.

Content planning for new employees

The first week of a new job is an interesting period for every new employee. Generally they start to learn more about your business and their job role, but they also need to understand their compliance responsibilities as per current regulations. To ensure that all your new employees get effective compliance training, plan the content to include as much relevant information as necessary. Make sure your compliance training is suitable for new employees and covers all relevant regulations comprehensively but ensure it is easy to use and access.

Make it effective and engaging

Many compliance training topics are inter-related and might seem repetitive to your new employees. Ineffective and non-engaging compliance training can cause employees to gradually lose the motivation to absorb the information that is imparted in the training. Hence, along with making your compliance training effective, also consider making it more engaging. The language used in your training courses must be concise and simple. Also, support your training modules with real-life examples to help new employees relate to the learning experience.

Ensure it is up to date

Staying up to date on compliance regulations is the primary requirement of every business. The compliance training for new employees must also be in line with current changes in the regulations. It is critical to keep your compliance content updated to ensure you are complying with the regulations.

Always encourage feedback

Feedback is an integral part of every learning process. Delivering interactive compliance training to your new employees is always a good start but asking for feedback helps you understand if the training has served its purpose and allows you to improve your training program. Feedback can also be gathered by continually evaluating results and reassessing any needs or requests for new content. Incorporating these changes can enhance the quality of the training you provide.

Conclusion:

Recruiting and onboarding new employees are amongst the most crucial tasks of the HR function. It goes a long way in measuring the future growth of your organisation through employee retention. Sentrient HR management system can help you enhance these processes and ensure your organisation retains employees that feel guided, support, and valued to promote a better work culture. Contact us to help make your remote teams robust.

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